Assistant to Chief and Council

Duties & Responsibilities

• • Manage the Brunswick House First Nation’s calendar, prioritizing meetings, appointments, and events, ensuring that time-sensitive commitments are handled efficiently
  • Assist in scheduling and organizing Council meetings and quarterly membership meetings, ensuring seamless execution and follow-up on actionable items
  • Correspondence to emails within a 2-day timeframe
  • Collaborate with the Chief to coordinate agenda prior to meeting
  • Manage and maintain both electronic and hardcopy filing systems for the Brunswick House First Nation and Chief & Council, ensuring the safekeeping, organization, and compliance of
  • Assist in the preparation, formatting, and distribution of reports, transcripts, band council resolutions, meeting agendas, and other official documents.
  • Save finalized and approved minutes as PDF on Brunswick House First Nation Great Cloud by referring to audio recorder and proofreading to ensure accurate minutes
  • Maintain strict confidentiality in all aspects of office operations, safeguarding sensitive information and ensuring that classified documents are properly handled and stored

Requirements & Qualifications

• • Knowledge and experience in working in an office environment.
  • Excellent written and verbal communications skills.
  • Advanced computer skills, including proficiency with Microsoft Office, Internet, email, and Google Docs.
  • PowerPoint/Google Slides/Keynote presentation development skills would be an asset.
  • Excellent time and organizational management skills along with the ability to prioritize tasks and effective decision-making ability.
  • Successful organization of meetings and taking meeting minutes.
  • Ability to take initiative; work independently and with limited supervision.
  • Occasional travel is required; and therefore, must have reliable transportation.
  • Exceptional attention to detail.
  • Excellent time management.
  • Ability to handle sensitive information with discretion.